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Development and Executive Assistant

Organization:

YAFFED believes every child has the right to a quality education and works to ensure that Haredi and Hasidic Yeshivas in New York deliver a sound basic education to their students.

Job Overview:

As the Development and Executive Assistant, you will play a dual role, providing high-level administrative support to our executive team and actively contributing to development initiatives. This position requires a detail-oriented and resourceful professional with strong interpersonal skills who can manage a variety of tasks, support fundraising efforts, balance priorities and ensure smooth operations.

The candidate must be able to work independently and have access to a reliable internet connection. This is a mostly remote position with attendance at NY area in-person meetings and events required.

Key Responsibilities:

Development Associate Responsibilities:

  • Donor Relations:
    • Assist in cultivating and maintaining relationships with donors and board members.
    • Support the development of donor communication materials and acknowledgments.
    • Conduct research on donors and prospective donors and prepare relevant documents ahead of donor meetings.
  • Grant Writing and Research:
    • Conduct research on potential funding sources and grant opportunities.
    • Assist in the preparation and submission of grant proposals and reports.
  • Event Support:
    • Contribute to the planning and execution of fundraising events.
    • Coordinate logistics and assist in ensuring the success of fundraising initiatives.
  • Database Management:
    • Maintain accurate and up-to-date donor records in the organization’s database.
    • Generate reports and analyze data related to fundraising activities.
  • Board Support:
    • Coordinate logistics around board meetings including scheduling, managing RSVPS, compilation of reports etc.
    • Taking notes at board meetings and disseminating in a timely manner.
    • Support Board orientation process.

Executive Assistant Responsibilities:

  • Calendar Management: Coordinate and manage the executive director’s schedule, including appointments, meetings, and travel arrangements.
  • Communication:
    • Handle incoming calls, emails, and other communications on behalf of the executive director.
    • Draft and edit correspondence, reports, and presentations.
    • Appropriately track correspondence in the database.
  • Meeting Coordination:
    • Arrange and coordinate meetings, including preparing agendas, background and other materials. Working with other staff as needed.
    • Take minutes during meetings, distribute them as needed and ensure proper follow up.
  • Travel Logistics: Coordinate travel arrangements, including booking flights, hotels, and transportation for executive director and senior staff as needed.
  • Document Preparation: Prepare and edit documents, presentations, and reports.
  • Confidentiality: Maintain a high level of confidentiality when dealing with sensitive information.
  • Project Support: Assist in the execution of special projects and initiatives led by the executive director and other senior staff.
  • Stakeholder Liaison: Interface with internal and external stakeholders, representing the executive director professionally.
  • General administrative support to the organization: maintaining files and records, processing invoices and expenses, coordinating with external financial institutions and managing office supplies.

Requirements:

  • Bachelor’s degree or equivalent experience
  • Minimum of 2 years of experience in an administrative or executive assistant role
  • Excellent organizational and time management skills; demonstrated in meeting deadlines, setting priorities, maintaining accuracy in details and working in cooperative but self-directed manner
  • Strong written and verbal communication skills; ease in communicating with internal and external stakeholders
  • Ability to work independently, manage multiple tasks and priorities in a fast-paced environment and proactively solve problems
  • Ease with handling multiple priorities and deadlines with flexibility, skill and calm when needing to pivot in response to unexpected changes.
  • Experience or strong interest in non-profit development
  • Proficient in Google Suite and Zoom
  • Commitment to YAFFED’s mission and values

Preferred experience:

  • Social media management and outreach
  • Database management/CRM
  • Event planning and implementation

Compensation

  • Starting salary of $50,000-$60,000
  • Health insurance with generous employer coverage
  • Dental and vision insurance
  • Flexible spending account
  • 403B retirement plan
  • Generous, flexible PTO

Application Process

To apply, please share a cover letter, resume and two references via careers@yaffed.org. We expect the process to go as follows:

  • Screening Interview on zoom
  • Role specific exercise
  • Second interview in-person
  • Reference review

Yaffed will be accepting applications for this position on a rolling basis with candidates being considered until the position is filled. Ideally, this position would start mid-March 2024.

To apply for this job email your details to jobs@yaffed.org

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